One-Stop Shop Certified Application

Step 1: Fill out the following online* application in full and click submit. *Please use Internet Explorer to fill out the online application. Other browsers such as Firefox may not work properly.

Step 2: Mail supporting documentation and the $325 application fee (U.S. funds) payable to: ACCED-I, 419 Canyon Avenue, Suite 311, Fort Collins CO 80523

If you have any quesstions, please contact Mary Conway at Mary@acced-i.org or call (970)449-4960 ext. 303.

Name *
Title *
Institution *
Scope of One-Stop Program *Year-round
Summer only
Seasonal (during student breaks)
Other
If other, please specify
Housing Availability *Year-round
Summer only
Seasonal (during student breaks)
Type *2 year/Community College
4 year
4+ year
Sector *Public
Private
Number of available beds *
Mailing Address *
City *
State *
Zip *
Telephone *
Fax *
Email Address *
Confirm Email Address: *
Conference Website Address *
Method of Payment *Check
Visa/Mastercard (we will call you for the number)


What is a Certified One-Stop Shop

A certified one-stop shop follows the best practice of: “one contact, one contract, one bill.” At a minimum, a one-stop shop provides or coordinates the delivery of meeting space and food/dining services for conferences/events on campus. If AV services and housing are available on your campus, the delivery of these services must also be provided or coordinated by the conference operation. Criteria have been identified for the following six areas to demonstrate that an operation follows the one-stop shop best practice. Please complete and submit the following:

1) Proposals and Contracts

  • Submit a sample of your operation’s response to a RFP that demonstrates all service offerings listed in the table below will be provided/coordinated by your department
  • Submit a sample contract(s) that includes all service offerings listed in the table below

2) Marketing

  • Submit a sample marketing brochure or documentation (i.e. website) that demonstrates adherence to one-stop principles

3) Service Offerings

  • How would you characterize the delivery of the following services by your department?
Meeting Space *
Dining Service/Meal Plan *
Catering *
Audio Visual *
Lodging (if required by program) *
Additional Comments/Explanations

4) One Contact

  • Please have the person your operation reports to (i.e. VP of auxiliary services) verify the following statements:

I warrant that all university facilities and services listed above are coordinated by one designated person for each conference or event.

Acceptance of certification as a One-Stop Shop institution includes adherence to the following Logo Use Agreement: Certification is granted only to accredited institutions of higher learning, and is subject to revocation if criteria are not maintained, or for gross negligence. Use of the One-Stop Shop logo is granted within accepted standards of good business. Applicant agrees that use of the logo, and mention of certification status in literature or on websites, is restricted to institutions having a valid and current certification.

Name *
Date *
Title *
Phone Number *
Email Address *


5) Financial Management - One Bill

  • Submit a sample of an itemized bill that demonstrates all services listed in the above table were provided

6) Evaluation

  • Please provide three client references with contact information
  • Notify your references that ACCED-I may be contacting them
A. Name *
Title *
Organization *
Phone Number *
Email Address *
B. Name *
Title *
Organization *
Phone Number *
Email Address *
C. Name *
Title *
Organization *
Phone Number *
Email Address *


Check Sheet of Additional Service Offerings

The following information is not used to determine one-stop shop qualification, but is gathered for website promotional purposes only. Please check the additional service(s) your operation can provide:
Fiscal Management (paying bills) *
Complete Financial Management Services *
Pay Honoraria for Clients *
Purchase Attendee Gifts *
Program Planning Assistance *
Organize Off-Site Events *
Development of Conference Website/Brochures *
Registration Services *
Online Registration *
Linen Service *
Housing with Daily Housekeeping *
Parking *
Transportation *
Security *
Internet Access for Clients *
Use of a Recreation Center *
Other (please specify)
* Required