Privacy Policy

The Association of Collegiate Conference and Events Directors-International (ACCED-I) has created this privacy policy in order to demonstrate our commitment to customer privacy. Because we gather important information from our members and visitors, we have established this as a means to communicate our information gathering and dissemination practices.

If you have any questions on this policy, please call (970)449-4960 or email Lori@acced-i.org.

Information Collection and Usage

ACCED-I requires professionals who request information, and subsequently register to use our products and services to provide contact information such as their name, institution/company name, address, phone number and email address. ACCED-I typically asks for additional information when a member or visitor requests information about our products and services. This information often includes title, department, fax number and additional institution/company information. Members and visitors can choose to "opt out" of providing this additional information.

ACCED-I uses the collected information to set up accounts for members and their respective institutions/companies. We may also use the information to contact members to further discuss their interest in ACCED-I, our products and services and to send information on ACCED-I, our partners, and notices of promotions and upcoming events, if the member or visitor has so opted to receive these communications. ACCED-I members will automatically be subscribed to our email newsletters as part of the set up process. All customers have the opportunity to choose to opt-out from receiving our newsletters. Member information will not be shared or distributed.

Except as explicitly stated at the time ACCED-I requests information, we do not disclose to any third party the information provided. All financial and billing information we collect is used solely to invoice our customers for their usage of ACCED-I products and services. This billing information is not used by ACCED-I for marketing and/or promotional purposes.

ACCED-I Electronic Marketing Policy for Annual Conference and Expo Attendees

One of the key business advantages we are able to offer to our corporate exhibitors and sponsors is the ability to reach a very targeted and engaged audience.  The significant value of this business advantage is reflected in the cost of being an exhibitor and/or sponsor at the ACCED-I Annual Conference and Expo.  As marketing methods have changed dramatically in the past few years, we have also had to adjust the way we allow our corporate conference partners to market their goods and services to attendees.

For Annual Conference and Expo purposes only, we do allow our qualifying exhibitors and sponsors to send e-marketing pieces directly to attendee email addresses.  In order to qualify to receive Annual Conference and Expo attendee email addresses from ACCED-I, corporate exhibitors and sponsors must submit an e-marketing piece for approval, and that e-marketing piece must include the ability to allow any recipient ‘opt out’ of any and all future e-marketing pieces from that particular company.  The qualifier is stated as follows :  If you utilize an email marketing service (e.g. iContact, Constant Contact, Boomerang, Vertical Response) that offers ‘opt out’ or unsubscribe capabilities to all recipients, or have an in-house email marketing system that offers ‘opt out’ or unsubscribe capabilities to all recipients, you are eligible to receive a list of all Annual Conference and Expo registrant email aliases .

It is our goal to ensure that you are not inundated by email that you do not wish to receive.  If, for any reason, you feel our policy has been violated, please contact us directly and we will follow up with the appropriate people.  If you have questions, please contact Monica Schultz at (970)449-4960, or monica@acced-i.org.

A Note to Recipients of Email Messages from ACCED-I Users

ACCED-I does not retain email address information after our users delete from our servers. ACCED-I does not monitor or limit our users from creating email messages. We do, however, quickly respond to notification of violations or abuses of ACCED-I Terms of Service, including failure to honor opt-outs.

Disclosure of Data

ACCED-I will only disclose your Data (as defined collectively above under the topic Information Collection and Usage), the contents of your private communications, or the contact information of your recipients if required to do so by law, or as otherwise stated in this Statement, or in the good faith belief that such action is necessary to: (1) conform to the edicts of the law or comply with legal process served on ACCED-I; (2) protect and defend the rights or property of ACCED-I and others, including among other things to enforce our Terms of Service; (3) act under exigent circumstances to protect the personal safety of its members or the public; (4) to correct technical problems and malfunctions in how we provide our service to you and to technically process your information; (5) to take precautions against liability; (6) to respond to claims that information you have submitted to ACCED-I has violated the rights or interests of a third party; or (7) as permitted by law or to provide information to law enforcement agencies. Also, certain technical processing of email messages and their content that are required for: (1) sending and receiving messages; (2) conform to connecting networks' technical requirements; (3) conform to the limitations of the Service; or (4 other similar technical connecting requirements.

Other Web Sites; Links

ACCED-I's web site, or messages created by ACCED-I, may contain links to other websites. ACCED-I is not responsible for the privacy practices or the content of such websites.

As described above, third parties may independently collect information about you when you view ads or other communications from third parties through ACCED-I products or services. If you do not want those companies to collect information about you, please contact them directly.

Changes to this Statement

ACCED-I reserves the right to make changes to this Statement and to our information gathering and dissemination practices and will provide notification of the change with a minimum of thirty (30) business days prior to the changes taking effect. If as a result of this change, the users' personally identifiable information will be used in a manner different from that stated at the time of collection they will be given choice.