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Be Prepared: Risk Management for Conferences and Events

Monday, October 1, 2018   (0 Comments)
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Having a plan for dealing with disasters is a critical issue for event planners today. Active shooters, terrorism threats, and natural disasters are more commonplace than ever before. How are you protecting conference or event attendees on your campus? An expert panel of speakers are presenting at the Emergency Management Educational Forum and will help you learn to mitigate risks, develop effective communication in emergencies, and create emergency management plans that will help you in a crisis situation. 

The opening session, Band-Aids to Bad Guys: Turning Perils into Protection, will be presented by Alan Kleinfield, CMP, LEO, Director, Emergency Planning, Arrive Management Group. 

Alan is a planner with a badge and brings a unique perspective as both a meeting planner and police officer.


He’s a member of MPI’s Security & Risk Management Task Force and trained in Event Security by the Department of Homeland Security. He’s earned his CMP, CMM and a Masters in Tourism Administration, which he’s used for planning events from 10 people to over 5,000 attendees for associations, corporations and government all over North America.


In addition to sharing his knowledge on safety and security issues for the meetings industry, Alan is the Accreditation and Ordinance Officer at the Folly Beach Police Department, just outside Charleston, SC.


Over the last two decades – in addition to planning and managing meetings -- he has written on budgets, sponsorship, program development, and countless topics for the events industry as well as several articles on tourism safety, code enforcement, and animal control for public safety. His articles have run in The Meeting Professional, Convene, Smart Meetings, and Associations Now.


Alan is also an adjunct professor at the College of Charleston, leading topics from Event PR, Meeting Planning 101, and Career Options in Event Management. He’s led webinars and presentations for MPI, ASAE, IMEX, CMP Conclave, and SPIN (Senior Planners Industry Network).




Band-Aids to Bad Guys: Turning Perils into Protection
The Tennessee Waffle House, The Charleston Church Shooter, The Pulse Nightclub, The San Bernardino Holiday Party and, more recently, the Las Vegas shooter, to name only a few.

Acts of violence against large gatherings of people are becoming more commonplace and the count is growing. These acts of hostility seem to happen more often and in more vulnerable places, especially where people gather. It’s not a matter of if it’ll happen to your group, but when.

We can’t prevent all security risks, but we can mitigate many things and learn how to react when an emergency occurs. For instance, could your location or venue be a target? What are you doing to make your conferences and meetings safer and more secure? Are you doing it the right way?  What can you and your staff do to help make your clients feel that the space you sell and market is safer?

This session will not only assist meeting planners in learning what questions to ask of vendors, but what you as facility managers can provide to help make visitors of all types feel a bit more secure.  You’ll hear of takeaways to be put into action back at the office, such as assistance from partners and other stakeholders.  From Band-Aids to bad guys, get an idea of the scope of planning it takes and why a safety mindset from the minute you begin working on your event is valuable

In addition, Alan will present the module, Developing an Emergency Action Plan

Developing an Emergency Action Plan
This session is a step-by-step discussion on how to start a meeting emergency action plan, usable by anyone involved in conference and event planning.  Using personal experience, public safety training and Homeland Security training, this session will teach attendees how to begin to create their own emergency action plan. Whether from a planner perspective or a venue perspective, this session will provide valuable nuggets of information.  


Zachary Borst, Emergency Manager, Office of Emergency Management, University of Vermont will present When Good Events Go BadZachary has been involved in first response and emergency management for 17 years working in local, county, and state agencies.  He is currently the Emergency Manager for the University of Vermont where he helps to prepare for, respond to, recover from, and mitigate against disasters and emergencies.  He has worked with thousands of staff, students, and faculty to make the University more resilient to disasters and ensure our community members are prepared for emergencies on and off campus.  Zachary also serves as a Planning Section Chief for the VT Task Force 1 Urban Search and Rescue Team and a Command and Control Operations Specialist with the 158th Fighter Wing. 

When Good Events Go Bad
Planning an event is as much an art as it is a science.  There are countless variables that can affect the outcome of the event but the difference between an event going bad and being catastrophe is all in how one prepares.  In this session, the University of Vermont Office of Emergency Management will discuss how they have partnered with UVM Event Services to better prepare for emergencies and disasters.  We will discuss our approach, incidents we’ve faced, lessons learned, and provide an opportunity to learn from each other.   From student club meetings to a visit by the Vice President of the United States, we are ready.   

Chief of Police/Assistant Vice President for Public Safety and Risk Management, University of New Hampshire Police Department Paul H. Dean will present the module 
Security Planning for Successful Events: Key Considerations in Event Risk Management. 

Paul H. Dean is the Chief of Police and Assistant Vice President for Public Safety and Risk Management for the University of New Hampshire. Chief Dean is a 34 year veteran of law enforcement and holds a Master’s of Science in Leadership and, Bachelors of Science with honors in Criminal Justice Management from Granite State College. Chief Dean is a graduate of the 186th Session of the FBI National Academy in Quantico, VA and The Babson College Command Officer Training program in Wellesley MA.


Chief Dean serves as an adjunct instructor for the Great Bay Community College-Criminal Justice and Homeland Security Program and, the University of New Hampshire Homeland Security Program. He served as an adjunct instructor for Texas A&M Engineering Extension Service (TEEX) in collaboration with the International Association of Campus Law Enforcement Administrators Homeland Security Program, as an instructor in terrorism and emergency management related issues.


Chief Dean services on the Board of Directors of the International Association of Campus Law Enforcement Administrators (IACLEA) and as co-chair of the IACLEA Homeland Security & Domestic Preparedness Committee.


In addition, he is the President of the New Hampshire Campus Law Enforcement Administrators Association, Executive Board member of the NH Chiefs of Police-Strafford County Representative, Advisory Board member of the FBI National Academy in Quantico VA and, The United States Department of Homeland Security State, Local, Tribal, and Territorial Government Coordinating Council (SLTGCC) and as an Executive Board member of the NH Joint Terrorism Task Force.


Security Planning for Successful Events: Key Considerations in Event Risk Management
Through lecture, video, selected case and federal law, and examining recent campus critical incidents and event security trends, attendees will receive an overview of the critical incident considerations needed to manage events at your institutions of higher education.  We will discuss the five most significant life-safety considerations/conflicts.  We will also review who key stakeholders and first responders are and proper communication channels that will assist you in applying your plan in a crisis.  The key parts of the Clery Act will be discussed and how they apply to events as well as the importance of a comprehensive emergency management plan specific to campus events.

Develop an effective emergency action plan and keep your attendees safe and your events running smoothly. Register for the Emergency Management Educational Forum before October 12 to receive the early registration discount. Hotel reservations at the Courtyard by Marriott Burlington Harbor must be made by October 5, 2018. more