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40th Annual Conference - Call for Programs
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The ACCED-I Annual Conference is the largest gathering of collegiate conference and events professionals in the world. The conference provides numerous educational opportunities for those new in the industry as well as those with many years of experience. Presentations are focused on the many disciplines in the field of collegiate conferencing and events. The 40th Annual Conference will take place March 29 - April 1, 2020 in Providence, RI.
Benefits of Presenting
  • Enhance your professional visibility
  • Gain valuable knowledge
  • Shape the future of your profession
  • Network with your colleagues
  • Share your own knowledge and solutions
  • Earn credit towards your CCEP, CMP, and other certifications

Session Format

Special Interest Sessions*: 
60-minute traditional presentation, which may include designated group discussion time. Sessions should be presented as a flexible model that can be adapted to any institution. However, we will accept a few institutional case studies. If you are submitting a case study, please designate it as such.
 If you will be submitting a panel presentation, no more than four presenters will be accepted.

* Corporate members must exhibit at the Annual Conference in order to present. > Learn more

Topic Expert Sessions*:
30-minute opportunity to share your knowledge and lead a discussion with your peers on a topic of interest in the conference and/or events field. This is not a formal presentation, rather an opportunity for fellow attendees to ask questions and/or have a focused discussion with an expert in the subject matter.

* Corporate members must exhibit at the Annual Conference in order to present. > Learn more

Roundtable Discussions:
60-minute opportunity to trade thoughts, procedures, and strategies with peers on a topic. These informal discussions foster a broader awareness of the topic and allow for the adoption of practical solutions.

* Corporate members must exhibit at the Annual Conference in order to present. > Learn more

Affinity Groups:
30-minute opportunity to share knowledge and ideas with professionals who share a common professional focus within your positions.  These discussions can cover issues, trends, hot topics, etc.  Examples  of affinity groups are: Schedulers, Meeting Planners, Event Designers, One-person Operations, etc.

* Corporate members must exhibit at the Annual Conference in order to present. > Learn more

Important Dates

October 25, 2019    Proposal submission deadline
November 22, 2019    Notification of proposal status
December 6, 2019    Presenters to submit introduction of self and photo
March 18, 2020    Deadline for presenter handouts


Session Tracks

The Annual Conference program includes a conference AND events focus. Events members are invited to submit session proposals in the traditional tracks but with an events focus. Each session block will include programs specifically tailored for both conferences and events. To assist the Education Action Team in developing a balanced educational program, please classify your presentation into one of the tracks and target audience.

Session Track
Conferences Events Both Conferences and Events
Business Management/Operations
Focuses on the operations side of collegiate conference and/or event management.
financial planning
budget development
generational issues
risk management and assessment
contract negotiations
budget development
risk management and assessment
human resources management
•non-discriminatory and/or diversity policies and procedures
•diversity training
Industry Trends
Speaks specifically to the trends in higher education and/or the hospitality industry. These sessions concentrate on an overview of the current status and will provide foresight and planning for the future.
food services
student staff
current practices
political events
event trends
•diversity, equity and inclusion

Marketing/Business Development
Focuses on developing, managing, and marketing collegiate conference and/or event programs.
strategic development
program development
trade shows
marketing plan
social media and networks
strategic alliances
concerts, shows, festivals
trade shows
marketing plan
social media and networks
•diversity marketing

These sessions focus on the technical and logistical needs of conferences and/or events, from scheduling to training staff.
execution logistics
scheduling and reservations
working with other departments
execution logistics
scheduling and reservations
filming and photography
technical services
protocol issues
•accommodating diverse populations
Focuses on the housing operations side of collegiate conferences.
nuts & bolts of the conference housing operation
sports camps & youth conferences
operation/systems (keys, linen, amenities, etc)
student staff training
risk management/legal issues
•accommodating diverse populations

Personal/Professional Growth
Covers items of interest to collegiate conference and events professionals that are related to professional and personal development.

career planning
•problem solving
•conflict management
•peer consultations
•public speaking/
•work/life balance
•effective communication

Selection Process

The Education Action Team reviews and selects programs that demonstrate the greatest potential for contributing to the quality of the conference. The Action Team looks for presentations that represent the various roles of the collegiate conference and events profession and are dedicated to the development of a program that is of interest to advanced, middle, and entry-level professionals. Over 40% of ACCED-I attendees have more than 10 years of experience in the industry. Special consideration will be given to proposals that are geared toward this group. Individuals submitting proposals will be notified about the status of their proposals by November 22, 2019.

Selection Criteria

All submissions will be judged on the following criteria:
  • Overall quality
  • Relevance to the collegiate conference & events profession
  • Timeliness of topic
  • Audience appeal
  • Well-defined focus of presentation
  • Application of the material
  • Professional background and speaking experience of presenter(s)

We expect our educational sessions and presenters to share knowledge, research, and experiences. Sessions are NOT an opportunity to promote specific products or services.

Important Information

  • Session presenters are NOT reimbursed for registration or expenses to attend the conference.
  • All session presenters must register for at least one day of the conference and are strongly encouraged to register for the entire conference.
  • Corporate presenters must be registered as an exhibitor and/or sponsor of the 40th Annual Conference.
  • Audio/Visual Note: ACCED-I will provide a screen, LCD projector, microphone and access to sound at no cost to presenters.  Presenters need to provide their own computer and any necessary adaptors. If you require additional equipment/services, please contact Diana to arrange.  Please note that the costs associated with additional AV equipment or services will be the responsibility of presenters.
  • Presentation Note: Please be aware that anti-trust laws prohibit the discussion of, or publishing of (in these handouts), any information pertaining to prices, discounts, terms or conditions of sale, profit, profit margins, and/or cost data.
  • If you have questions, contact Diana Hakenholz, CMP at or 970-449-4960 option 3.