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High Profile Events Educational Forum

High Profile Events

September 19-20, 2019*

(*register early for a chance to attend the 38th Annual Carter Town Hall on September 18th at Emory University)
Emory University - Atlanta, GA


SCHEDULE 

September 19,  2019     
8:30 am – 9:00 am      Registration     
9:00 am - 10:30 am Welcome and opening  
10:45 am – 12:15 pm Module 1
12:30 pm – 1:30 pm Lunch    
1:45 pm – 3:15 pm Module 2
3:30 pm - 4:30 pm Ignite sessions
September 20, 2019  
8:30 am – 10:00 am Module 3
10:15 am – 11:15 am Presenter panel Q&A
11:15 am – 11:30 am Closing and evaluations  

 

EDUCATIONAL CONTENT

Opening

Hosting a High-Level Speaker and Event on Today’s Educational Campus:  Navigating the Logistical Details to Ensure High-Impact Success

Presented by: Ethan Rosenzweig, Associate Dean, Enroll Management & Student Services, Emory University

Domain G: Meeting or Event Design, 1.5 Ces

Hosting a high-profile speaker or other influential event is a highlight for any school or organization.  Once the date is booked, capturing all the details is critical in ensuring that the event is both memorable for the audience as well as the main guest.  This session will provide an overview of navigating some of the unique requirements and specifications of working with nationally recognized speakers.  Whether given months of preparation or just a few weeks’ notice of such an event, participants will leave this session with a toolkit of resources to organize the occasion with expertise and ease.  

Learning Objectives:  

  • Grasp an overview of the details involved in planning, designing, and implementing an event with an executive level speaker
  • Understand possible security requirements with top speakers and how to balance guest experience with safety consideration
  • Plan and execute high-end events efficiently, effectively, and with minimal stress
  • Collaborate with intra-organizational resources to ensure the host organization is leveraging all tools at its disposal in implementing high-level speaker events
  • Strategize on how to minimize budget pressures for unexpected speaker requests

Modules

Lights, Camera, Action...Key Strategies & Best Practices to Bringing Major Political and Television Events to Life on Your Campus

Presented by: Rob Foreman, Director of Conference & Event Services, Saint Anselm College 

Domain G: Meeting or Event Design, 1.5 Ces

Saint Anselm College is home to the New Hampshire Institute of Politics and our campus has hosted every US President and candidate for office over the last 50+ years. Within the first four months of 2019 we successfully hosted 2 separate live television CNN Presidential Town Hall events. We are currently in negotiations with four major networks for space on campus in early 2020 during the busy New Hampshire primary season. This program will highlight our path to the successful events and offer strategies you could implement on your campus.

Learning Objectives:

  • Discover strategies to deal with TV Networks and Political Candidates and their staffs
  • Understand and develop a comprehensive plan to handle campus partners, budgeting, and contract negotiations
  • Realize potential road blocks and the lasting impact large events have on your campus

Preserving Free Speech: How to Pull off an Event with High Profile Speakers with an Eye on Safety

Presented by: Deb King, Events and Programs Manager, University of Connecticut School of Law 

High-profile speakers come in many forms. The University of Connecticut School of Law has hosted a number of events with high profile speakers including Michael Mann, Linda Sarsour, oral arguments before the Second Circuit Court of Appeals. Each event required a customized plan for security, publicity, ticketing, and administrative support. Learn some of the best practices that UConn Law staff and administrators have devised to protect guest speakers and their audiences and to support free speech.

Domain G: Meeting or Event Design, 1.5 Ces

Learning Objectives:

  • Learn the importance of and how to form an event intake panel of key stakeholders to help with the planning process
  • Identify potential hot spots when speakers are invited to events
  • Understand how to identify potential "huddle team" members specific to high profile events

Responding Positively to Protest and Dissent: Developing a Comprehensive Approach with Open Expression Observers

Presented by: Michael D. Shutt, PhD, Sr. Director for Campus Life, Emory University

Domain G: Meeting or Event Design, 1.5 Ces

It isn’t just high-profile speakers that lead to high-profile events on campus. Today, something as simple as a social media post can lead to a series of programs and protests that impact that entire campus community. Being prepared to respond quickly involves having an agreed upon institutional philosophy on open expression in addition to having and implementing policies, procedures, and practices. This session will highlight Emory University’s comprehensive approach to promoting and managing free speech and open expression.

Learning Objectives:

  • Illustrate the need for and components of a comprehensive and affirmative open expression policy for a campus environment
  • Describe the roles of open expression observers and other members of the campus community in managing protest and dissent on campus
  • Articulate methods to respond to potentially disruptive forms of passive protest and dissent

  


 REGISTRATION

Experience the 38th Annual Carter Town Hall the night before the forum

Register by Friday, August 30th and you will be entered into a drawing to receive one of a handful of tickets available to forum participants to the September 18th event.

Emory University has a longstanding relationship with 39th President of the United States, Jimmy Carter. On September 18, 2019, President Carter will facilitate the 38th Annual Carter Town Hall. The Town Hall is an opportunity for first-year students as well as other members of the community to ask questions of the President. He spends an hour fielding questions ranging from his greatest achievements to his thoughts on current political issues. For more information on President Carter’s relationship with Emory, visit their website.

 

Earlybird
(Before 8/16/2019)
Register after
8/16/2019
ACCED-I Member $325 $375
Nonmember $375 $425
Student  $275   $325  

 

Included in your registration fee is all educational content, continental breakfast and lunch on Thursday, and continental breakfast on Friday.

 Budget Tight? 

Click here for the How to Gain Approval to Attend cost/benefit worksheet that you can give to your supervisor. 



ACCED-I Financial Policy/Cancellation/Refund Policy:  ACCED-I accepts checks (U.S. funds only) and all major credit cards. You are considered registered for this event if you register and either pay or request to be billed for your registration.  Notification of cancellations received by ACCED-I by Friday, August 30, 2019  will be refunded, less a $50 administrative fee. Replacements are welcome.  No-shows are responsible for payment in full.  No refunds will be made after August 30, 2019.  Should registration fees not be paid by the dates listed, you are still responsible for all cancellation related fees.  If registration is made after August 30, 2019, the above policy still applies.

ACCED-I Federal ID Number 84-1023816


 LODGING

A block of rooms has been reserved at the Emory Conference Center Hotel for forum participants for a special rate of $174 + taxes and fees per night.

Please make your reservation online here, or by calling the reservations department at (800) 933-6679 Monday-Friday 9 AM - 6PM. Please mention the group code, 150886 or Association of Collegiate Conference and Events Directors - Int'l to receive the special rate. Reservations must be made by August 28, 2019. 

 


Hosting a High-Level Speaker and Event on Today’s Educational Campus:  Navigating the Logistical Details to Ensure High-Impact Success
Domain G: Meeting or Event Design, 1.5 Ces 

Lights, Camera, Action...Key Strategies & Best Practices to Bringing Major Political and Television Events to Life on Your Campus
Domain G: Meeting or Event Design, 1.5 Ces

Preserving Free Speech: How to Pull off an Event with High Profile Speakers with an Eye on Safety 
Domain G: Meeting or Event Design, 1.5 Ces

Responding Positively to Protest and Dissent: Developing a Comprehensive Approach with Open Expression Observers
Domain G: Meeting or Event Design, 1.5 Ces

Ignite Session
Domain G: Meeting or Event Design, 1.0 Ces

Presenter Q&A Session
Domain G: Meeting or Event Design, 1.0 Ces

 


ACCED-I is a CMP Preferred Provider. The program(s) identified with the CMP Preferred Provider logo meet the requirements to receive continuing education (CE) credit for the Certified Meeting Professional (CMP) credential. All qualifying activities also indicate how many CE credits attendees will receive for participating. In order for these records to be accepted by the Events Industry Council (EIC), the email used for your ACCED-I registration MUST match (case sensitive) the email provided to the EIC for your account. The use of the CMP Preferred Provider Pre-Check logo is not an endorsement by the Events Industry Council of the quality of the session. For more information about the CMP credential or CMP Preferred Provider Program, please visit www.EventsCouncil.org.