November 19, 2020 | Virtual Conference
(Please note: times listed in MDT)
11:00 AM – 12:00 PM – Getting What You Want: Navigating the Software RFP Process
12:00 PM – 12:10 PM – Break
12:10 PM – 1:10 PM – Event Software: What Works & What Doesn’t
1:10 PM – 1:20 PM – Break
1:20 PM – 2:20 PM – Virtual Events: Back to Basics
2:20 PM – 2:25 PM – Break
2:25 PM – 3:00 PM – Ignite Session sponsored by
*This event will qualify for 3 hours of CMP credit and 3 hours of CCEP credit.
| || Pricing|
|ACCED-I Member || || $65|
|Nonmember|| || $110|
Scholarships sponsored by
Getting What You Want: Navigating the Software RFP Process
Presented by: Toni Lee, CCEP, Director of Conference and Event Services, Montana State University
As we consider a future with less face to face interaction and more electronic services, technology plays a major role in how we do what we do going forward. When shopping for a technology solution, sometimes we think we know what we want and sometimes we haven’t a clue. One thing we know for sure is that we don’t want to do an RFP. Unfortunately, an RFP is often a requirement when purchasing technological solutions for today’s collegiate conferencing and event industry. The cost of your time in addition to the actual product or service means you can’t afford to make a mistake. This case study of a registration software RFP journey will look at the process and strategies for crafting an RFP that gets you what you really want. From the initial research, to constructing the RFP, to evaluation, you will learn what questions to ask and who to recruit for help.
- Determine what you need so that your new software integrates with your university systems
- Craft an RFP that is specific to your needs but still fair to all potential vendors
- Discover who needs to be on your team to help you navigate the process
Event Software: What Works & What Doesn’t - An Exploration of Why and When We Need Software and Whether it Makes Sense to Keep it Old School
Presented by: Michael Scott Kranitz, CEO, Eventsquid, LLC
In this interactive session, we will explore how software can create both operational efficiencies and new opportunities to understand, engage and inform your attendees. Beginning with how planners approach registration, we will broaden the conversation to examine the process that planners use to select all types of software they believe they need for their events. Is it always necessary to have an app? Should it be native or web-based? Do all events really need gamification, a chatbot, facial recognition, scan check-in, on-demand badges and lead retrieval? Do you follow the herd or form your own opinions based on event objectives, attendee feedback and thorough analysis? Eventsquid.com CEO and technology expert, Michael Kranitz, will lead a conversational and interactive discussion (with zero slides) that will get you to think about how you choose technology and what returns you expect to gain from each piece. Kranitz will dynamically address specific attendee questions and tailor the content to the audience. Whether you are an expert in event technology or still using pencil and paper, you will walk away with a clearer sense of how to approach technology for your events.
- Focus on why you are making a tech decision and what you imagine the software will do to enhance your event
- Analyze whether the technology you choose will actually advance the objectives you seek
- Provide practical tips on various aspects of your technology agreements like data ownership, data accessibility, license traps, and more
Virtual Events: Back to Basics
Presented by: Amanda Kelly, CMP, Conference Manager, PLACE, UW-Madison School of Education
This presentation will provide an overview of moving conferences and events online. During the session, examples of translating existing timelines and checklists to include key components of a virtual event will be provided. Some of the most popular platforms (Zoom, Microsoft Teams, WebEx, Blackboard, and Hopin) will be discussed, including their basic functionalities and considerations to have in mind when selecting a platform. Engagement strategies for during and after events will briefly be discussed, leaving time for questions at the end.
- Translate existing timelines and checklists to meet virtual event needs
- Understand various considerations when picking a virtual event platform
- Discuss engagement strategies that work well for virtual events
ACCED-I Financial Policy/Cancellation/Refund Policy: ACCED-I accepts all major credit cards. You are considered registered for this event if you register and either pay or request to be billed for your registration. Notification of cancellations received by ACCED-I by November 11, 2020 will be refunded, less a $25 administrative fee. Replacements are welcome. No-shows are responsible for payment in full. No refunds will be made after November 11, 2020. Should registration fees not be paid by the dates listed, you are still responsible for all cancellation related fees. If registration is made after November 11, 2020, the above policy still applies.
ACCED-I Federal ID Number 84-1023816
ACCED-I has been approved by the Events Industry Council (EIC) as a Preferred Provider of the below-listed continuing education courses, which qualify for CMP continuing education credit. Determination of continuing education credit eligibility or Preferred Provider status does not imply EIC’s endorsement or assessment of education quality. For more information about the CMP credential or CMP Preferred Provider Program, please visit www.EventsCouncil.org.
The Association of Collegiate Conference and Events Directors-International, striving to "Achieve Professional Growth and Distinction," has established the ACCED-I Collegiate Conference and Events Professional Certification Program (CCEP). The goal of the CCEP is to provide professionals who work in collegiate conference and event management with a certification program that encourages expanded knowledge through individual inquiry, participation in the profession and the Association. For more information about the CCEP, please visit the webpage here.